EPA Compliance for Janitorial Services

Understanding environmental protection regulations and proper use of EPA-registered disinfectants

Why EPA Compliance Matters

The Environmental Protection Agency (EPA) regulates disinfectants and antimicrobial products used in janitorial services to ensure they are safe and effective. EPA-registered products have been rigorously tested and meet federal safety and efficacy standards. Using non-registered products or misusing registered products can result in significant fines and endanger public health.

EPA Registration Requirement

All disinfectants and antimicrobial products must be EPA-registered and display an EPA Registration Number.

  • Verify EPA registration before purchase
  • Check product effectiveness claims match needs
  • Document all products used for compliance records

Label Compliance

EPA product labels provide critical safety and usage information that must be followed exactly.

  • Read and understand entire label before use
  • Follow exact contact time requirements
  • Adhere to all precautionary statements

Proper Dilution and Application

Disinfectants must be diluted and applied according to EPA-approved label instructions.

  • Use manufacturer-specified dilution ratios
  • Apply to appropriate surface types only
  • Allow proper contact/dwell time for effectiveness

Environmental Responsibility

Proper storage, disposal, and environmental protection measures must be followed.

  • Store products away from food and water sources
  • Dispose of products according to label instructions
  • Prevent environmental contamination during use

Understanding EPA-Registered Disinfectants

What EPA Registration Means

EPA registration indicates that a disinfectant has undergone rigorous testing to verify:

  • •Efficacy: The product kills the organisms claimed on the label within the specified contact time
  • •Safety: When used as directed, the product poses minimal risk to human health and the environment
  • •Accurate Labeling: All claims, directions, and warnings are scientifically supported and clearly stated
  • •Proper Composition: The chemical formulation matches what was tested and approved

Required Label Information

Every EPA-registered disinfectant label must include specific information:

Identification Information

  • Product name and EPA Registration Number
  • Manufacturer name and address
  • Net contents and batch/lot number

Usage Information

  • Directions for use and dilution ratios
  • Contact time and application method
  • Target organisms and surface types

Safety Information

  • Precautionary statements and warnings
  • First aid and emergency contact information
  • Personal protective equipment requirements

Storage & Disposal

  • Proper storage conditions and requirements
  • Container disposal instructions
  • Environmental precautions

Common EPA Compliance Violations

Understanding these violations helps janitorial services maintain compliance:

Using Non-Registered Products

Using disinfectants without EPA registration is illegal and can result in significant fines. Always verify EPA registration numbers before purchasing.

Deviating from Label Instructions

Using products in ways not specified on the EPA-approved label (wrong dilution, incorrect surfaces, insufficient contact time) violates federal law.

Making False Efficacy Claims

Claiming a product kills pathogens not listed on its EPA-approved label, or advertising effectiveness beyond approved claims, is prohibited.

Improper Storage or Disposal

Failing to follow storage requirements or disposing of products improperly can contaminate water supplies and harm the environment.

EPA List N: Disinfectants for Emerging Pathogens

The EPA maintains List N, which identifies disinfectants that meet EPA criteria for use against emerging viral pathogens, including SARS-CoV-2 (COVID-19). Using List N products demonstrates your commitment to public health:

  • •Products are verified effective against harder-to-kill viruses
  • •List is regularly updated as new products are approved
  • •Provides clients with confidence in your disinfection protocols
  • •Often required by healthcare and institutional clients

EPA Compliance Best Practices

Product Selection

Choose EPA-registered products appropriate for your specific needs and surfaces. Verify registration and check List N for emerging pathogen effectiveness.

Staff Training

Train all staff on reading and following EPA labels, proper dilution, contact times, and safety precautions. Maintain training documentation.

Documentation

Keep records of all EPA-registered products used, including registration numbers, Safety Data Sheets, and usage logs for client verification.

Work with Environmentally Conscious Clients

Join the JSN to connect with facilities seeking contractors who understand EPA-registered products and proper environmental protocols.

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